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The university follows the Email Blast Policy to ensure we are messaging our target audience in a way that is acceptable. All email blasts will follow this policy.

PDFs can provide an accessible way to deliver content. They allow people to share documents created in practically any software with someone who does not own that software. If not created correctly, though, they can be completely inaccessible to people who use screen readers and present barriers to many more. The following best practices are provided to help you maximize the accessibility of your PDFs.

Microsoft PowerPoint is one of the most popular tools used to create slide show presentations, typically during face-to-face meetings and lectures. However, PowerPoint can be used to organize thoughts for a lesson, present key points, and create handouts that can be printed. Because of this, the content will need to be accessible to those viewing the presentation live, those viewing printed versions of the slides, and those accessing the content electronically.

Microsoft Word is a commonly-used application and is reasonably accessible. The text within Word documents can be read by assistive technologies such as screen readers and electronic Braille devices. Word is often used as an authoring tool and can be converted to PDF and HTML files for websites. Good design makes documents more usable for everyone. The following best practices are provided to help you maximize the accessibility of your Word documents.

Scanned PDFs are commonly used in the academic world. You may find yourself scanning from a textbook or a magazine article. Although the PDF looks like real text, the scan essentially creates an image of the text, which is completely inaccessible to students with visual impairments and can be problematic for everyone. The following practices using Ally in D2L can help you create a more accessible PDF document from a scanned image.

Ally is a feature that promotes inclusivity for all learners. Ally integrates into D2L to gauge the accessibility of your content, while also providing guidance and tips for lasting improvements to your content accessibility.

Ally creates multiple alternative files from the original documents in your course. You can download these alternative formats anywhere that files are used.

The Office of Information Technology at the University of Central Oklahoma has developed a checklist to be used when creating digital media to make technology more easily accessible for individuals with disabilities of all ages.