Webex within D2L

Schedule Webex meetings, events, training sessions, or team meetings and invite all class members. Share office hours and view analytics, including attendance. Create a team or space within Webex Teams so that class members can communicate, share files, receive updates, and see links to meeting recordings or upcoming meetings.

Description

Webex is a cloud-based suite of productivity tools that keeps students, staff, and faculty connected by utilizing Webex Teams, Webex Meetings, and Webex Devices within D2L.

With video meetings, file sharing, and team messaging, the suite allows for unified communications for any business or classroom. With Webex, all meetings can be supported by either Cisco Webex Meetings or Webex Teams apps. Webex has a wide array of offers available to users. So many that it can get overwhelming for beginners. Here are the key offerings to offer a clearer idea of the value Webex provides: video conferencing, webinars, Training, remote support, collaboration, and cloud calling.

Instructions

*Note: You must log into WebEx at least once before using Webex in D2L. Webex MUST be added to each individual course.

Add Webex to a D2L Course

1. Through D2L, log into the course in which you will be using Webex.
2. Click Content in the navigation bar.
   
3. Webex will need to be added as an item in a Module. Select or create the module you want to use to access Webex.
4. Click Add Existing Activities.
   
5. Select External Learning Tools.
     
6. A pop-up window will appear. Scroll down the list and click Webex.
   
7. WebEx has now been added as a content item.

Setup Webex in a D2L Course

1. Open Webex by clicking on the Webex link in the Module within the Content tool.
   
2. Click the Setup tab. 
   
3. The first time you use Webex inside D2L, you will need to link your D2L account to your Webex account. Scroll down to Authorize with LMS and click Authorize. If prompted, enter your UCO login information to link those accounts. Once done, the button will say “Authorized” and be greyed out.
   
   Note: This only needs to be completed one time in D2L and will carry over into future courses.
4. Next, you will need to determine which features you will use within this course in D2L. Scroll to the top and select which features you want to enable by clicking the checkmark box next to the feature title. Then click Apply to save your changes.
   
   1. Classroom Collaboration: Cisco Webex Education Connector Classroom collaboration is an easy way to message a classmate or student, chat with a group, and share files you're collaborating on. Learn how it works here.
      Learn more about using this feature.
   2. Virtual Meetings: You can schedule a recurring or one-time meeting with your students or other instructors. This is a great tool to use to schedule class or group sessions.
      Learn more about using this feature.
   3. Office Hours: You can schedule and host office hours using the Webex Office Hours. Select the dates and times you are available and allow students to schedule individual appointments with you.
      Learn more about using this feature.
5. Scroll down and click Sync to set your Time Zone.
   
6. Two additional features are available including “Webex Meetings Attendance Grading” and the “Reminder Bot”. Scroll down the page and click Turn On to enable the tool(s). Follow the prompts to finish setting up each.
   

Using the Webex Integration to Setup a Webex Meeting in D2L:

Note: The Virtual Meetings feature must be enabled within the course to use this feature.

1. From the Webex tool, select the Virtual Meetings tab. Then click New Meeting.

2. Complete the New Meeting form and click Create Meeting.
   
   1. Select to create a meeting, training, or event.
   2. Give the meeting session a Name
   3. Select the meeting date(s)
   4. Set the length of the meeting
   5. Determine if the meeting will be recurring and make recurrence selections.
3. Click Host to start the meeting.
   

 

Notes

For additional help or guidance click on WebEx Support within D2L. 

Additional Resources

• Webex Meetings & Webex Teams knowledge base article
• Phone Services for UCO Telework (Webex Calling) knowledge base article
• Webex Help Center website