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Introduction
There are two tiers of AI access at UCO: standard free access and paid Power User services.
Tier 1 - Standard AI Services (Free)
Free Institutional Access for All UCO Users
Key Features of Free AI Products
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Google Gemini
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Microsoft Copilot with Chat GPT 4o
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- Google Workspace Integration
- Interactive chat interface
- LMN notebook for data analysis
- Mobile app support (iOS/Android
- Basic workflow automation
Daily limit: 15-20 complex queries
Max file size: 10 MB – standard priority processing
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- Microsoft 365 integration
- Document creation assistance
- Excel data analysis support
- Teams meeting summarization
- Basic power platform automation
Daily limit: 15 complex queries
Basic features only + limited integration dept
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Standard Tier 1 Usage Guidelines
- Available to all UCO faculty, staff, and students at no additional cost.
- Standard Google Workspace and Microsoft 365 data protection policies apply
- Limited Processing capabilities – suitable for basic tasks and general inquiries
- No access to advanced features or custom models
- Standard encryption and security controls
- Basic Audit logging without extended retention
Tier 2 - Enhanced AI Services (Paid)
Tier 2 is Ideal for these Applications
- Complex research projects
- Advanced research and literature reviews
- Large dataset analysis (100 GB)
- Grant writing and proposals
- Custom Workflows and automation
- Academic paper assistance
- Advanced data analysis
- Policy development
- Financial modeling
- Department reporting
- Strategic planning
- Academic publishing
Benefits: Unlimited queries + priority processing
Key Features of Tier 2 Enhanced AI Services
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Google Gemini 2.5 Pro
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Microsoft Copilot Premium
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Enhanced Capabilities:
- Unlimited daily with priorities
- Advanced reasoning & deep-thing models
- Large dataset analysis (up to 100 GB)
- Custom model fine-tuning capabilities
- Extended context windows
- Beta features & early access
Academic Features:
- Citation management
- Literature review automation
- Statistical analysis tools
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Enterprise Features:
- Unlimited monthly credits
- ChatGPT-4-Turbo access
- Custom agent creation & deployment
- Enterprise dataset connectivity
- Advanced Power Platform integration
- Premium Designer (100 daily boosts)
Productivity:
- Advanced Excel modeling
- Automated reporting
- Custom dashboards
- ERP/CRM integration
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Tier 2 Cost Structure
- Departments bear direct subscription costs through OIT-managed cost recovery
- Pricing based on number of subscribers per department
- OIT handles billing, license management, and user assignments
- Annual review of subscription needs and cost allocation
- Cost for Tier 2: Contact OIT for current pricing
Tier 2 Licensing
How long is a license?
12-month term paid in advance
Can a license be ended early?
No, once engaged it is a 12-month commitment
Is the seat tied to a named user for a fixed duration, or can it be transferred between users?
Right now, they are allowing transfers (vendor dependent).
For More Information
For more information on AI at UCO, see the additional articles: