BE A HERO!
Use the Report Button in Outlook
You receive an email asking you to take an action. Sounds suspicious, right? But don’t worry. You can be a hero by taking the correct action–and giving your IT department the information they need to defend your organization against the effects of malicious email attacks. It’s easy. Thanks to the Report Button in Outlook.
How do I know what to report?
You should only report messages you suspect are malicious, like phishing or spear phishing emails. Reporting annoying messages, like spam, to IT will waste their time and resources.
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Spam is unsolicited and unwanted email, typically sent to try to sell you something. While it is often annoying and misleading, it is rarely malicious.
Simply delete it!
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Phishing messages are bulk emails, typically appearing to be from a reputable source, that ask you to take a specific action that can cause damage to you or your organization. These messages are malicious.
Report it! |
Spear phishing emails are targeted attacks on a person or organization, occurring after detailed research in order to make them seem especially real. These messages are extremely malicious and can lead to very damaging consequences.
Report it!
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Where do I find the Report Button in Outlook? (2 Options)
Option 1
- Outlook for Microsoft 365
- While viewing your email look for the the Report Button in the Outlook ribbon at the top of your screen.
- Select Report Phishing and the pop-up will prompt you to confirm your action. Once confirmed, the suspicious email will be immediately forwarded to your IT team.
- Note: While viewing emails through Outlook online, the button will appear above the email message content.
Report Button in the Microsoft Outlook Mobile App for iOS and Android
- Select the email you want to report
- Tap ⋮ at the top right of the screen
- Select Report Junk from the dropdown menu
- Select Phishing to report your email
- Confirm: Once you click to report, the pop-up will prompt you to confirm your action. Once confirmed, the suspicious email will be immediately forwarded to your IT team.
Option 2
- Outlook for Microsoft 365
- While viewing your email look for the Phish Report Button in the Outlook ribbon at the top of your screen.
- Note: While viewing emails through Outlook online, the button will appear above the email message content.
- Next, Confirm that you are wanting to report an email as phishing
- A confirmation message indicates that the email was reported for review.
Stop. Look. Think. Report!
Remember, you are the last line of defense against email based criminal activity. Never click on a link or open an attachment in any unexpected or unsolicited email. If you are uncertain, follow your organization’s security policy–or ask your IT team for advice.