What is a name change?
There are two types of name changes:
- Chosen Name: The given (“first”) name by which a student or employee (staff & faculty) wishes to be known and to be addressed.
- Legal Name: The name that appears on a student’s or employee’s government-issued documents, such as a birth certificate, passport, driver’s license, Social Security card, or permanent resident card. Students and employees are required to present documentation of a legal name change in order to change their surname (“last” or “family” name) in the university’s records and systems.
As of Spring 2024, students and employees can have their chosen name appear in the following UCO online systems:
- Banner (includes UCONNECT Class Roster)
- Central Alert
- Centralities
- D2L (learn.uco.edu)
- Email (UCO Gmail and Outlook)
- IT Service Desk (TeamDynamix)
- Microsoft Office365
- Paycom
- UCO Bookstore
Future phases will continue to expand the offering of where chosen name appears.
To have your chosen name appear in the listed systems, follow the appropriate steps below.
Steps for students and employees to update their chosen name in UCO systems.
| Student & Student Employees |
Employee (Staff & Faculty) |
- Sign in, with existing UCO credentials, and complete the Student Name Change Form Online
- Allow up to 48 hours for updates to appear in UCO systems.
- If the chosen name does not appear in Gmail, after 48 hours, you will need a password reset.
|
 Sign in, with existing UCO credentials, to employee.uco.edu- Navigate to the Information (Icon is a thumbprint)
- Click Address and Contact Information
- Click Add Preferred Name
- Complete required fields
- Choose if you want the preferred name on your pay stub.
- Click Add Preferred Name.
- Click Update.
- Allow up to 48 hours for updates to appear in UCO systems
|
Need additional assistance?
- For technology assistance on name changes contact the Service Desk.
- For student assistance in name changes contact OneStop.
- For employee assistance in name changes contact Human Resources.