OnBase Document Management System


Extensible, customizable electronic document management and workflow system for capturing paper and electronic documents. Departments utilizing OnBase document imaging see gains in operating efficiencies, materials reductions, and business continuity, as well as enhanced disaster recovery capabilities.


Web Client

  • https://forms.uco.edu/appnet
    • Best for retrieving and viewing documents or interacting with workflows.
    • Uses UCO/UCONNECT credentials
    • Requires Chrome 57 or greater, Firefox 52 or greater, Safari 9.1.0, 10.0.0 or 10.1.0, Edge 14, or Internet Explorer 11.0.


  • Capture and archive paper documents by scanning
  • Capture and archive electronic documents through various import processes
  • Once captured, documents can be easily and securely shared with other OnBase users via a basic retrieve/view interface or via a workflow interface that can be customized to meet your business process requirements.


The primary way to archive paper documents in OnBase is with a document scanner. A document scanner is an optical scanner that is designed to process office documents rather than photographs. Which scanner you choose depends on the type of documents you will be scanning, the expected volume of documents and your budget. OIT recommends Fujitsu scanners because of their industry leading technologies and reliability.

Workgroup Scanners - low volume

Workgroup scanners have a speed of about 60 pages per minute (ppm) when scanning simplex or about 120 images per minute (ipm) when scanning duplex. Maximum paper size is around 8.5 X 14 inches, and the automatic document feeder (ADF) capacity is usually 80 sheets. Scanners in this class range from about $750 to $2,000.

  • OIT recommends the Fujitsu fi-7160 or Fujitsu fi-6130 within this category of scanners. Available to purchase via Standley or Amazon


Article ID: 87210
Tue 9/17/19 3:48 PM
Thu 10/10/19 4:11 PM