What is this service?
This service guides UCO faculty and staff through the required process for obtaining new software or renewing existing software licenses. Whether you're considering a paid solution or a free download, this ensures compatibility, protects the university from legal and security risks, and simplifies software acquisition.
Why is this necessary?
This process safeguards UCO by:
- Analyzing legal, technical, and security risks: Minimizing potential privacy, security, accessibility, and system compatibility issues.
- Adhering to state requirements: Avoiding non-compliance with licensing agreements and relevant regulations.
- Promoting efficiency and compatibility: Choosing software that aligns with existing systems and university needs.
What is the process?
- Gather the following information:
- Quote (per UCO purchasing guidelines)
If the vendor does not provide a formal quote, a print-to-pdf of the pricing screen works for consumer applications.
- License Agreement and Terms
This can be an End User License Agreement (EULA), Terms of Use, Terms of Service, or Terms and Conditions.
- Privacy Policy
- Accessibility Statement
If possible.
- Open a ticket:
- Click the Open a Ticket button on this self-service portal
- Review and decision:
- A designated Technology Assessment Committee (TAC) member will oversee your request and contact you for clarifications.
- You will be kept informed of the review status throughout the process.
Additional notes:
- This process applies to all software acquisitions, even free downloads with licensing agreements.
- Early communication ensures a smooth and efficient review process.
- The person making the request is in charge of obtaining the money needed to buy the software.