What is this service?
Ellucian Insights is the campus data warehouse which includes a comprehensive data analytics platform designed to empower the University of Central Oklahoma community with data-driven insights and decision-making capabilities. It leverages advanced analytics tools and techniques to analyze and visualize data from various sources across the university, providing valuable insights to support strategic planning, student success initiatives, and operational efficiency improvements.
What are the benefits?
- Actionable Insights: Enables stakeholders at all levels of the university to access timely, relevant, and actionable insights derived from comprehensive data analysis.
- Data-Driven Decision Making: Facilitates evidence-based decision making by providing accurate and up-to-date information on key performance indicators, trends, and patterns.
- Predictive Analytics: Utilizes predictive modeling and forecasting techniques to anticipate future trends and outcomes, allowing for proactive intervention and risk mitigation.
- Customizable Dashboards: Offers customizable dashboards and reports tailored to specific user roles and objectives, providing intuitive access to relevant metrics and visualizations.
- Data Governance and Security: Ensures data integrity, privacy, and compliance with regulatory requirements through robust data governance and security measures.
- Collaborative Insights: Promotes collaboration and knowledge sharing by enabling users to share insights, reports, and analyses across departments and stakeholders.
What is covered?
- Data integration and aggregation from various university systems and databases (See Current Status section below).
- Advanced analytics and data modeling to identify trends, patterns, and correlations.
- Interactive data visualization tools for creating dashboards, reports, and visualizations.
- Predictive analytics capabilities for forecasting and scenario planning.
- Training and support resources for users to effectively leverage the platform.
What is not covered?
- In-depth training on statistical analysis or data science methodologies (users are encouraged to seek additional training or consult with data analytics experts for advanced analytical techniques).
- Support for data sources or systems not integrated with the Ellucian Insights platform.
How to request the service
Access to the Data Analytics System (Ellucian Insights) is available to authorized users within the University of Central Oklahoma community. To request access or assistance with the platform, please submit a request through the buttons at the top of this page. In the request please include the following:
- Business Need.
- Type of Data (Accounts Recievable, Finance, Financial Aid, Human Resources, Student, Faculty Staff General)
- Faculty Staff General Data includes data such as course schedules and other data that can be posted publicly for Faculty/Staff to view.
- Type of Access (Insights Report Viewer, Insights Report Creator, Insights Power BI Report Creator)
Request example: As part of my job I monitor enrollment numbers for the college of business and provide statistical reports to the college departments concerning class size, adds, and drops. As such I will need access to student data in Insights and will need to be able to view the current reports available in this area (Report Viewer Access).
What happens next?
Upon request submission, the Business Intelligence Reporting & Data Solutions (BIRDS) team will review and process access requests.
Authorization Process:
- Based on the type of data being requested the BIRDS team will contact the appropriate data steward for approval to grant access.
- If approved, the requestor will be assigned Insights training in the Learning Center.
- Once the training has been completed the requestor will be granted access to the MS Teams Insights group and to the Insights Platform.
The MS Teams Insights group will provide access resources to help utilize Insights. The group will also be a place for the Insights community to discuss issues surrounding campus data and the Insights platform. All notification on data freshness and platform updates will be provided in this group.
Current Status:
Phase 1 Launched June 23rd, 2025 and includes the following data sources:
Phase 2 is in development and will include the following data sources:
- D2L Data
- Degree Works Data
Additional notes:
- Proper data stewardship practices should be followed when accessing and analyzing sensitive or confidential data within the platform.
- All FERPA, HIPAA, and UCO data policies should be followed.
- Feedback and suggestions for platform enhancements or additional analytics capabilities are welcomed and encouraged to support ongoing improvement efforts.