NOTE: Adobe has changed the licensing model for "Sign," Adobe's digital signature solution. Formerly, everyone who signed into Adobe Creative Cloud had access to Sign. OIT must add individual users to the license group. The Office of Information Technology funds this contract. Users who need to access Sign services need to request access and receive supervisor approval through the standard ESAF process.
Description
This article provides instructions for adding a digital signature field to a PDF ("agreement") that will allow yourself or others to sign a document electronically. These steps can be helpful when you receive a form via email that needs to be signed and returned but all steps will need to be completed electronically. Additionally, you can use these steps when creating your own Adobe PDF form to send to others for completion and/or signatures.
Please Note: These steps require the use of Adobe Acrobat which is available for free to all UCO Faculty/Staff. On a UCO-managed computer sign-in to Adobe Creative Cloud with your network credentials to access Adobe Acrobat
Creating Forms Requiring E-Signatures in Adobe Acrobat
In Acrobat, open an existing Word doc or PDF or drag it into the Adobe Acrobat window and click E-Sign in the top menu.
- Add your recipients by clicking Edit under Request E-signatures in the upper left.
- A digital signature field appears per recipient. Drag the signature fields to the appropriate part of the screen and resize them as necessary.
- For each box, add the recipient's email and name.
- Click Review and Send in the lower left:
- The Review and Send panel opens.
- Set the Set Reminder frequency field as desired and click Send. The document is emailed to the recipients and a success window opens.
- The recipient will receive an email with a link to the PDF for them to sign, and the signature status will be reflected in your sent documents dashboard. (see below).
Example of sender email
Example of recipient email
Example of recipient signature form
After signing, you will see the signing success message.
To view the status of your agreements
- To view the status of your agreements, sent and received, click a link under the Agreements menu, beneath the Home icon.
