Add a Digital Signature Field to an Adobe PDF

NOTE: Adobe has changed the licensing model for "Sign," Adobe's digital signature solution.  Formerly, everyone who signed into Adobe Creative Cloud had access to Sign.  As of Fall 2021, OIT must add individual users to the license group.  The Office of Information Technology funds this contract.  Users who need to access Sign services need to request access and receive supervisor approval through the standard ESAF process.


This article provides instructions for adding a digital signature field to a PDF that will allow yourself or others to sign a document electronically. These steps can be helpful when you receive a form via email that needs to be signed and returned but all steps will need to be completed electronically. Additionally, you can use these steps when creating your own Adobe PDF form to send to others for completion and/or signatures. 

Please Note: These steps require the use of Adobe Acrobat which is available for free to all UCO Faculty/Staff. On a UCO-managed computer sign-in to Adobe Creative Cloud with your network credentials to access Adobe Acrobat.


  1. Open the, or create a new, document in the Adobe Acrobat program. 
  2. Click on the Tools tab on the upper left of the window.
  3. Under Forms & Signatures, click Prepare Form.
  4. If prompted, make sure that 'Form field auto detection' is OFF and then click Start.
  5. In the Prepare Form ribbon, select the Add a Digital Signature icon
  6. Drag a rectangle to create the desired size of the signature field. Optionally label the field for the intended signer (e.g. Approver, etc.)
    mult - 6.png
    *Note: Do not select Required field if there are multiple signers on one document.
  7. Repeat this process until all needed signature fields are in place.
  8. When finished, click Close in the Prepare Form ribbon to exit the form editor.
  9. Save your PDF; the document is now ready for signing.
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Article ID: 106302
Tue 4/28/20 10:36 AM
Tue 11/16/21 9:30 AM

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